Pricing & Packages
Simple, Fixed Pricing for Small Teams
Modern tools let us build faster and more affordably. We pass that efficiency to you.
Who this is for
Teams of 10-50 people with one painful workflow consuming 5+ hours per week.
What we build
ONE focused system that solves your specific problem. Not trying to replace your entire tech stack - just the bit that's not working.
Timeline
4-6 weeks from kickoff to launch.
Cost
£5,000 - £11,000 depending on complexity. Pay in instalments if needed.
SaaS vs Bespoke: Real Numbers
Subscription fees compound. Hidden costs multiply. Compare:
10 users × £25/month
£3,000/year
Over 5 years:
£15,000+
Plus the Time Tax, Bloat Tax, and Data Hostage Tax - often adding £100k+ in hidden costs
Base Build + 2 modules
£8,000
Over 5 years:
£8,000
You own it. Unlimited users. Built exactly for you.
How It Works
Understand your process and goals.
Blueprint Session
Collaborative scoping and design.
Build & Launch
Version 1 delivered in 4-6 weeks.
Support & Evolve
Ongoing support and evolution.
No jargon. No hidden costs. Just thoughtful software that fits.
What's included
- One 60–90 min workshop with your key stakeholders
- Process mapping and user journey definition
- Prioritised feature list for your Version 1
- Clickable prototype
- Fixed-price proposal for your Base Build
Outcome
Clear plan you can use with us or any developer.
What's included
- Discovery session to map your exact workflow
- Best-in-class design - clean and intuitive (no tech jargon)
- Custom branding (your logo, colours, and imagery)
- Your core workflow built custom (the thing causing you pain)
- User accounts with signup, login, and permissions
- Admin portal to manage your data
- Basic reporting aligned with what you actually need
- Multi-site ready (if you need to scale later)
- Launch support and team walkthrough
- Full ownership of code and data
Perfect for:
- •Single workflow systems (e.g., client onboarding, weekly trackers, compliance tracking)
- •Up to 3 user types (e.g., staff, managers, clients)
- •Basic reporting (lists, exports, simple dashboards)
- •Document storage and permissions
- •Email notifications
Real examples:
- Weekly tracker system for Alternative Provision students
- Staff onboarding and recruitment tracking
- Purchase order approval workflow
- Client onboarding portal for accountants
- Session tracking for therapy practices
- Facilities maintenance request system
- Compliance checklist manager for care providers
Need more? Add modules below.
Ideal for
Replacing spreadsheets. Streamlining one painful admin task. Testing if custom works for you before going bigger.
Add Modules — £1,500 each
Start with Base Build. Add modules as your needs grow.
Each module adds one clear capability:
- Second workflow — e.g., add reporting workflow to your tracking system
- Basic integration — connect to tools like Xero, Mailchimp, Google Calendar
- Advanced permissions — complex role-based access, multi-site controls
- Custom reports — specific dashboard or export you need regularly
- Document summaries — AI reads uploaded docs and extracts key info
- Writing assistance — helps staff produce consistent, professional text
- Smart suggestions — AI recommends next actions based on patterns
Small School/Single Site (£6,500 total)
Base Build + 1 module
Example: EHCP tracking + reporting module
Growing Organisation (£8,000 total)
Base Build + 2 modules
Example: Weekly trackers + behaviour logging + AI writing assistance
Multi-Site/MAT (£9,500-11,000 total)
Base Build + 3-4 modules
Example: Progress tracking + provision mapping + multi-site reporting + Ofsted dashboard
Not sure what you need? We'll figure it out in your Blueprint session (see above).
What Does My Project Cost?
Use this guide to estimate where your project falls:
Example projects:
- • Simple tracker (students, clients, projects)
- • Document collection portal
- • Basic workflow automation
- • Compliance checklist system
You need: One core workflow, basic reporting, simple permissions
Example projects:
- • Progress tracking + reporting dashboard
- • Client onboarding + automated workflows
- • EHCP evidence + annual review reports
- • Session tracking + billing integration
You need: 1-2 workflows, custom reporting, maybe an integration
Example projects:
- • Full practice management system
- • Multi-site MAT strategic planning tool
- • Comprehensive SEN progress platform
- • Agency project management + time tracking + invoicing
You need: Multiple workflows, complex permissions, integrations, AI features
Example projects:
- • Replacing entire MIS system
- • Multi-tenant platform serving many organisations
- • Complex multi-workflow systems with heavy integration needs
You need: Multiple complex workflows, external API development, extensive integrations
Still not sure? Book a free 20-minute audit. We'll look at your specific situation and give you an honest quote.
Support & Care Plans
Partnership beyond launch. Stay supported, secure, and evolving.
| What you get | Essential Support | Most Popular Active Support | Support Partner |
|---|---|---|---|
| Best for | Single-site, stable needs | Growing teams | MATs, multi-site, ambitious growth |
| Annual cost | £800/year | £2,000/year | £3,500/year |
| Security updates & bug fixes | |||
| Uptime monitoring | |||
| Email support (48hr response) | Priority (4hr response) | ||
| Minor improvements & tweaks | - | ||
| New reports as you need them | - | ||
| Monthly check-in calls | - | ||
| New features & mini-modules | - | - | |
| Quarterly roadmap planning | - | - | |
| In plain English | "Just keep it running" | "Evolve it as we grow" | "Our support partner" |
All plans can be cancelled with 30 days notice. No long-term lock-in.
Most clients choose Active Support — gives you room to evolve without surprise invoices.
Optional Extras
£750
£1,500
£750
£750
Frequently Asked Questions
How is this different from hiring a traditional agency?
Modern tools and AI-assisted development. Faster delivery. Transparent pricing. Custom development at a fraction of traditional cost.
Can I add more modules later?
Yes. Start with Base Build, add modules as needs evolve. £1,500 per module.
Do I really own the system?
Completely. Source code, data, IP. Host anywhere. Modify yourself or hire anyone. No lock-in.
What about hosting and maintenance?
Hosting: £20-100/month. Our Care Plans cover maintenance, or manage it yourself.
How do payments work?
Base Build: 50% to start, 50% at launch. Larger projects: three milestone payments.